Creating external users
If the currently selected domain is an external domain (hosted by an external mail server), "New User" button will create external users. External users are created in WebMail Pro only. If you don't use WebMail Pro, creating such users makes no sense.
- Login
- username used for authentication on incoming (POP3/IMAP) mail server. Some mail servers require username to be a full e-mail address, other ones - pure username without a domain part.
- Password
- password used for authentication on incoming (POP3/IMAP) mail server.
- Mailbox limit
- maximum mailbox size which limits amount of mail which can be stored in the mailbox.
- Name
- user's friendly name ("Your name" ). Added to "From" address only if "Use Friendly Name in "From:" field" is enabled.
- Email
- user's e-mail address.
- SMTP login
- username used for authentication on outgoing (SMTP) mail server. Some mail servers require username to be a full e-mail address, other ones - pure username without a domain part. Used only if "Use SMTP authentication" is enabled.
- SMTP password
- password used for authentication on outgoing(SMTP) mail server. Used only if "Use SMTP authentication" is enabled.
- Use SMTP authentication
- tells if SMTP authentication should be performed when sending messages.
Use Friendly Name in "From:" field - tells if friendly name ("Name" field) should be added to "From" field of outgoing messages.
- Get/Synchronize Mails at login
- forces WebMail to automatically start receiving message after logging user in.
- Delete received messages from server
- causes deleting messages from mail server after receiving them in WebMail.
- Leave messages on server
- means leaving messages on mail server after receiving them in WebMail.
- Keep messages on server for X day(s)
- messages older than X days will be deleted from mail server after receiving in WebMail.
- Delete message from server when it is removed from Trash
- if you delete messages from Trash folder in WebMail, they'll be deleted from mail server too.
- Type of Inbox Synchronization
- mode which determines how WebMail mailbox will be synchronized with the appropriate mail server mailbox:
- Direct Mode: WebMail accesses messages directly in the folder on mail server, neither message headers nor entire messages are stored in WebMail storage. Some features like search, sort, filtering are not available in this mode.
- Headers Only: WebMail downloads and stores only message headers when you press "Check Mail" button. These headers are used for displaying message list, sorting, filtering and search. However, search works for headers only. When you need to view message bodies or attachments, WebMail downloads entire message from mail server and displays necessary info, but doesn't store it in its storage.
- Entire Messages: entire messages are downloaded and stored in WebMail storage on "Check Mail". Stored message copies are used for displaying message list, message bodies and attachments, sorting, filtering, search in entire messages, etc. WebMail never re-downloads messages which are already downloaded.
- Delete message from database if it no longer exists on mail server
- forces WebMail do delete messages from its database if they're no longer exist on mail server (e.g. deleted by other e-mail client software).
- Allow Direct Mode
- allow user to set "Direct Mode" type of Inbox synchronization. If disabled, "Direct Mode" choice won't be available for user.
- Allow user to change email settings
- allows/disallows users to change e-mail settings listed on this screen (i.e. you're currently editing). If enabled, user will be able to change the values specified by admin in this admin area.