Bank Deposit Slip

Purpose

To Reconcile Cash Receipts collectively with manual Deposit Slips and reduce the number of transactions to reconcile in Bank Reconciliation.

Usage

Warning: This option has been added by popular demand, however, care should be exercised since there are currently no options for correcting a deposit slip made in error. If you uncomfortable with this option, simply do not use it. NSF checks are handled through Cash Receipts and should not be added to any deposit slips.

DO NOT manually enter a Deposit Amount - this will be calculated for you.

DO NOT leave deposit slips Un-Saved with cash receipts selected, this could cause cash receipts to be unavailable for deposit later.

Integral Accounting DOES NOT record the details of your deposit, these records should be stored with your manual deposit records.

1. Select a Bank Account

In the field marked Bank Account you select the account to which you will deposit funds. Either type the number or select it using the lookup screen.

2. Enter the date

This is the date on which the deposit will take place.

3. Enter a document number

The document number is used to uniquely identify bank transactions. You can look up these transactions later by their document number.

5. Choose the Receipt Account

The Receipt Account is the account to which Cash Receipts have been posted that you now wish to reconcile on this deposit slip. The Receipt Account may differ from the Deposit Account but you will still have to Post a Bank Transfer Transaction to transfer the funds for GL purposes

[Click] once in the Receipt Account field if the List Box to the right does not immediately fill with available cash receipts.

6. Select Cash Receipts from the box to the right by checking the appropriate box. The deposit amount will be automatically updated to reflect your changes.

7. Enter a reference

You should have a reason for the deposit, so that you can later review your transactions and understand why they were made. A reference that can be traced back to the physical deposit slip is Preferrable.

8. Save

When you have entered all the information on the form and are ready to create the deposit slip, click the Save button.