Month End Procedures
Purpose
At the end of every month (or every period, if you are not using months), you should invoke the Month End Assistant. This will help make sure that your accounting system is fully up-to-date, your customers billed, and your finances in order.
Usage
1. Assess Finance Charges
When you click this button, you may get a message saying "Your company does not access finance charges. If you would like to access finance charges go to the Preferences screen." If your Sales Preferences are not set to Use Finance Charges, then finance charges can not be assessed. In this case you must either change the preferences or skip this step.
If you are able to assess finance charges, clicking this button will load another form, the use of which is explained in Assistants -- Assess Finance Charges.
2. Print Statements
Clicking this button will load a form requesting information on which statements to print. The Integral Accounting Reporting Module will then be loaded and the statements will be sent to your printer. If you want the statements to be on preprinted forms, make sure to put them in the printer before clicking the button.
3. Close Month
Clicking this button informs Integral Accounting that the month has been closed. It flags AP and AR and updates a number of other areas. You can still post things to that month (period) even though it has been closed. If you want to close the month (period) so that nothing more can be posted to it, go to the Setup -> Accounting-> Periods screen and mark it closed.