Accounting Preferences

Purpose

Set up defaults for the accounting subsystem and miscellaneous settings.

 

Usage

1. Edit Bank / General Ledger defaults.

Bank Charges - All fees charged by the bank will, by default, go into this GL account if not overridden at the Bank Reconciliation level.

Interest Earned - Interest earned on bank accounts will, by default, go into this account if not overridden at the Bank Reconciliation level.

GL Post Date - this is the date used for posting transactions to the general ledger. When Apt For Access posts a previously saved transaction, you can tell it to use either the current system date or the date on the transaction. For example, assume you entered an invoice on 9/3/95, and saved it. Then, on 9/27/95, you posted that transaction. If you want the actual date with which that transaction is posted to be 9/3/95, you would check the Transaction Date option. To use 9/27/95, you would check the System Date option.

2. Select Inventory Costing method.

Standard Cost - On the item cards there is a field for entering the Standard Cost. This is an amount you want Integral Accounting to use for costing regardless of the actual cost of the item. If you want Apt For Access to calculate costs in this way, check the Standard Cost option.

Average Cost - If you want Integral Accounting to calculate costs by using a weighted average of the actual costs of your inventory, check the Average Cost option. To illustrate: Assume you have purchased ten widgets at $5.00 each, and purchased ten more at $6.00 each. The average cost would then be $5.50. Standard cost, on the other hand, could be set to whatever you want.

3. Load Defaults.

To restore GL Account numbers to their factory settings click the Load Defaults button at the top of the form.