Purchase Preferences
Purpose
Purchase Preferences are settings particular to the purchasing side of your business. From here you can change such things as default purchasing accounts, invoice aging methods, and aging periods.
Usage
1. Setup Periods.
Having accounts payable aging periods allows Apt For Access to track the age of past invoices. You can set up four distinct periods. Usually these are from 0 to 30 days, 31 to 60 days, 61 to 90 days, and over 91 days. Invoices or bills you have received will each fall into one of the periods. This way, you can decide to only pay bills after 60 days, or when they are in the first aging period, or whenever you like. You can age your invoices either by the invoice date, or by the date on which they are due.
2. Enter GL Posting Account Defaults.
AP Account - All Accounts Payable transactions post to this account. The AP Account cannot be overridden by the item or vendor cards.
Discount Account - Any discounts from your vendor that you decided to take advantage of post to this account. The Discount Account can not be overridden by the item or vendor cards.
Non Stock Inventory Account - Purchases of items not set up in inventory post to this account.
Miscellaneous Charges - Any other charges not classified as falling into one of the other accounts post to this one. The Miscellaneous Charges Account cannot be overridden at the item or vendor level.
Freight Expenses - Cost of Shipping transactions post to this account. The Freight Expenses Account cannot be overridden by the item or vendor cards.
3. Select Printing and Aging options.
You can print Purchase Orders either on plain paper or on preprinted forms. Integral Accounting uses a different report depending on which option you choose. If you choose preprinted forms, you should order some from Aptitude's forms service. Refer to the forms brochure that came with Integral Accounting for more information on how to order.
Integral Accounting can age invoices either by the Invoice Date or by the Due Date. The due date is calculated from the terms of sale. The invoice date is the date the purchase order/receiving was posted.
4. Load Defaults.
To restore GL Account numbers to their factory settings click the Load Defaults button at the top of the form.